December is a busy time for holiday parties and festive events. Aside from that, it is also an ideal time to prepare your fleet for the coming new year. These preparations are a must to ensure smooth operations as the new year arrives.

  1. Review the maintenance records of your trucks and trailers.

Ideally, you need to perform regular fleet maintenance throughout the year. But with the typical busy schedule of hotshot truckers, this is often forgotten or neglected. Now is the time to review your records and perform necessary maintenance procedures on your fleet so that they are ready to deploy. Regular maintenance is a must to keep your truck and trailer running and reliable on the road.

  1. Re-evaluate your insurance needs.

Another important matter that you need to do before the start of another year is to evaluate your existing insurance policies. You may have purchased a new trailer within the year, sold your old truck and bought a new one. Reviewing your existing policies will help you identify if you need to cancel, upgrade or purchase a new insurance. It is important to have the right cover to protect your business in case of road accidents, fire, theft and other incidences.

  1. Get your fleet some spotless cleaning.

Do you haul produce, oil, chemicals or pallets of merchandise? Give your fleet the much needed spotless cleaning to remove the residue as well as mud that can build up on the outside. Even if you regularly clean your truck and trailer, you can benefit from having professionals clean them thoroughly at least once or twice a year. Some cleaning services also offer degreasing and aluminum brightening.

  1. Update fuel cards.

Fuel cards offer not just convenience but also some savings. Oftentimes though, if left unchecked, they may lead you to unnecessary spendings on fuel. If you have several drivers and all of them have access to fuel cards, it’s time to reevaluate their records. From there, you will know exactly who you should and should not trust when it comes to the use of fuel cards. It is a way of putting your assets under control.

  1. Plan driver training and refresher.

Drivers are considered the most important fleet asset that any hotshot business could have. To start the year right, make sure that all your drivers are up-to-date with any certification and required training. Check with the Federal Motor Carrier Safety Regulations (FMCSR) in your area to see if there are scheduled trainings that you can take advantage of.


There is no better way to start the year right than by preparing your fleet to hit the road. The tips we listed above are just some of the vital steps that you can take to prepare your fleet. If you have other ideas, please let us know in the comment section below.